notary public
notary
national notary directoryDirectory
notary associations
notary public
nationwide notary directory
notary directory
find notary public
local notary publicnotarynotary directory
notary directorynotary public directorynotary
Search notary public
search notary public by zip code
notarynotary

Stevens Title Service Inc. aka Stevens Mobile Notary
 Main Page    About Us    History    IRP    Contact Us 
Counties served:
Visit Website
 
Stevens Title Service Inc. aka Stevens Mobile Notary
Matthew Stevens

2800 E Clearlake Ave.
Springfield IL 62703
(217) 528-1818

 Send Email
  Visit Website
Alt. Phone: (217) 585-4008


Stevens Title Service Inc. aka Stevens Mobile Notary


What is a Notary Public?

A Notary Public is a public officer appointed under authority of State law who has the power under the law to administer an oath, to certify affidavits and to take acknowledgments. Documents and signatures are authenticated by recognition of the notary seal being affixed to the document.

The role of the Notary Public is to prevent fraud and forgery. The notary acts as an official and unbiased witness to the identity of a person who comes before the notary for a specific purpose. The Notary Public thus plays an important role in commercial and legal transactions.

Frequently Asked Questions

May I notarize my own signature and/or the signatures of my spouse, children and other relatives?
A notary public may not notarize his or her own signature and may not notarize any document in which the notary’s name appears as a party to the transaction. A notary may notarize the signature of his or her spouse, children and other relatives.

How does a notary identify a signer?
A notary has satisfactory evidence if the person (1) is personally known to the notary; (2) is identified by a credible witness personally known to the notary; or (3) is identified on the basis of identification documents.  Proper identification should include a photograph and a signature on a reliable identification card, such as a driver’s license.

Should I keep a journal of notarial acts?
There is no requirement in Illinois that a notary public keep a log book or journal.  However, a notary should
keep a journal for his or her own record keeping.

What are the most common errors or omissions made by notaries?
(1) Failing to properly identify a person; (2) failing to administer an oath or affirmation (if required); and (3) failing to affix the notary seal.

Can a notary give legal advice or prepare legal documents?
No. A notary does not have this authority, unless he or she is also an attorney. 

Is a notary responsible for the truth or accuracy of a document?
No. The main purpose of notarization is to compel truthfulness by the signer.  Notaries have no authority to and are not required to verify the truth or accuracy of any document. 

May a blank document be notarized?
Never notarize a blank or incomplete document. If a signer indicates that certain spaces in a document are to be left blank because they don’t apply, suggest that he or she line through the spaces or write “Not Applicable.” This protects the signer from later unauthorized insertions, and it may prevent the notary from having to appear as a witness in a lawsuit.

May I notarize documents that originate out of state?
Yes, as long as you perform the notarial act in Illinois and the notarial certificate indicates “State of Illinois, County of _______________________” to identify the jurisdiction in which the notarial act took place.

May I notarize documents only in my own county?
An Illinois notary public has the authority to act throughout the Illinois. The county in which the notarial act takes
place should be inserted in the notarial certificate.

May I notarize documents when I am physically outside the State of Illinois?
No. An Illinois notary public has the authority to perform notarial acts only while in the State of Illinois.

Should I charge a fee for my services as a notary public?
The law does not require that you charge a fee. However, the maximum fee allowed is $1.

May I notarize documents that I will be signing as an officer on behalf of a corporation?
No. You may never notarize your own signature, whether you are signing for yourself or for a corporation.

Must the person sign the document in my presence?
The document should always be signed in your presence.

What should I do when a person for whom I have performed a notarial act requests proof that I am a notary?
Occasionally, a “Certificate of Authority” is required to be attached to a document that has been notarized, particularly when that document is being sent out of state. This certificate is proof that the notary was a commissioned notary on the date that the document was notarized.  A “Certificate of Authority” may be obtained from the county clerk of the county in which your appointment is recorded or from the Secretary of State’s office. It is not your responsibility, however, to obtain the certificate for the person. That person should contact the county clerk or the Secretary of State for information.

May notaries use rubber stamp signatures?
No. Notaries may not use facsimile signature stamps in signing his or her official certificates. A signature must be written in ink as commissioned. In addition, a facsimile signature may not be notarized.

Is notarization required by law?
In many cases, yes. Some documents must be acknowledged before a notary, and other documents must be signed under oath to be effective. It is not a notary’s duty to prepare the document, only to perform the notarial act and complete the notarial certificate.

How do I renew my notary appointment?
There is no provision in Illinois Law for automatic renewal of your Notary Commission.  Every 4 years you must complete the Notary Application and Bond Form.

I have mailed a notary application. When may I begin notarizing documents?
An appointed notary public may begin notarizing documents when his or her commission has been recorded with the county clerk and he or she has obtained an official notary public seal.

Should I accept a notary certificate from the county clerk that contains errors?
No, return the certificate to the county clerk detailing the error and request a corrected certificate.

How do I report a change in my home or work address or my name while I am serving as a notary public?
If you move or change employers and your new residence or place of employment is within the boundaries of the county from which you were appointed, you merely report the change of address to the Secretary of State. However, if you move out of the county, or if you are a non-resident notary who changes employment to another county, you must resign your commission. Resignations should be submitted to the Secretary of State. You can then apply for a new appointment.

When does a notary’s commission officially expire?
A notary public receives a four-year appointment. A notary’s commission expires at midnight of the expiration date of the appointment.

If my notary appointment has expired and I have applied for a new appointment, may I continue to notarize
documents?
No. There is no grace period for a notary public once his or her appointment has expired. You may not perform notarial acts until you have recorded your new appointment with the county clerk and have obtained a new seal containing the date that your new term of office expires.

I would like to return to my maiden name. What does this involve?
Persons who change his or her name must resign his or her commission and apply for a new appointment.

Notarial Certificates

Below are examples of standard notarial certificates:

Acknowledgement - Individual:

State of Illinois
County of __________________
Signed and acknowledged before me on this __________day of _________________, 20_____,
by________________________________.

__________________________________                   (NOTARY SEAL)
Signature of Illinois Notary Public
--------------------------------------------------------------------------------

Acknowledgement - Representative Capacity:
State of Illinois
County of __________________
Signed and acknowledged before me on this __________day of _____________, 20_____,
by_________________________________ as (type of authority: officer, trustee, etc.) of (name of party on
behalf of whom instrument was executed).

__________________________________                   (NOTARY SEAL)
Signature of Illinois Notary Public
--------------------------------------------------------------------------------

Verification Upon Oath or Affirmation - Individual:
State of Illinois
County of __________________
Signed and sworn/affirmed to before me this __________day of ______________, 20______,
by________________________________.

__________________________________                   (NOTARY SEAL)
Signature of Illinois Notary Public
--------------------------------------------------------------------------------

Verification Upon Oath or Affirmation - Representative Capacity:
State of Illinois
County of __________________
Signed and sworn/affirmed to before me on this __________day of _____________, 20_____,
by_________________________________ as (type of authority: officer, trustee, etc.) of (name of party on
behalf of whom instrument was executed).

__________________________________                   (NOTARY SEAL)
Signature of Illinois Notary Public
--------------------------------------------------------------------------------

Witnessing or Attesting a Signature:
State of Illinois
County of __________________
Signed or attested before me this ___________day of _____________, 20_____,
by_________________________________________________.


___________________________________                   (NOTARY SEAL)
Signature of Illinois Notary Public


Springfield IL Notary Public Service

Main Page  About Us  History  IRP  Contact Us

Cities served:
Select a city
 
 RSS Feeds  |  Articles  |  Jobs  |  Leads
SiteMap  | MembersFAQ | Member Directory  | Success Stories  | Press Releases
Copyright © 2008. “FDPInc.net”. All rights reserved.

...